Getting Started
Sign into Zoom
If you are using a web browser to access Zoom, please read the Using Your Zoom Account in a Web Browser.
If you are using the Zoom application on a computer or mobile device, please read Using Your Zoom Account with the Zoom Application.
Zoom Administration: Scheduling a meeting
Once signed into Zoom
•Select “Meetings” on the left-hand side.
•If you have meetings Scheduled they will appear here. (more on that latter)
•To schedule a meeting click “Schedule a New Meeting”
After clicking “Schedule a New Meeting”
•Fill out all the relevant information
•Topic
•Description
•When
•Duration
•Time zone
•If meeting is recurring,
•place a check into “Recurring Meeting” and select the appropriate settings
•Etc.
•When you have made your selections click “Save”
•See section on Best Practices for scheduling a Zoom meeting for a class (latter in this guide)
Once you have Scheduled a meeting you will see a confirmation screen. You will be able to inform your attendees in a few ways.
•You can click the “Copy the invitation” link and paste that information into an email to all of your attendees.
•You can also, click on one of the links to add this meeting to your digital calendar.
•You can then invite attendees through your preferred calendar application.
•You can also start the meeting from this confirmation
Best Practices for scheduling Zoom for a class
•The Topic of the meeting is your course name and section
•Enter into “When” the date and time of the first day of the class you are scheduling
•The Duration is the length of the Class pierid you are scheduling
•Make sure you chose Mountain Time (US and Canada)
•Click on Recurring meeting
•Enter the appropriate details for the class you are scheduling
•Days of the week, etc.
•Make the end date the last regularly scheduled date for the semester.
•Do not require registration
•Generate the meeting ID Automatically
•Require a meeting password (to stop “Zoom bombing”)
•For Video select “On” for both Host and Participant
•For Audio select “Telephone and Computer Audio”
•Meeting options to select
•Enable join before host
•Mute participants on entry
•Enable waiting room
•Record the meeting automatically – on the local computer
After a session You can then upload the recording to YuJa which will provide a transcript of the course and then publish it to the Course Channel.
Watch this video for more info
Zoom Administration: Starting a meeting
From the web app
•Select “Meetings” from the Left Menu
•Find the meeting you wish to start from the list and click “Start”
•Follow the on screen instructions to install the Zoom app
•Save the file if asked
•This does not require administrative rights
After installing the Zoom App
•Select the computer audio tab
•Click “Join with Computer Audio"
At the bottom of your screen you will see the control bar
•The basic controls have been labeled here:
It is important to make sure that your Audio and Video settings are correct
•Click Audio Settings. Select the appropriate Microphone and Speaker for your computer (your settings may differ from the picture)
•Click Camera Settings and select the correct settings for your computer (your settings may differ from the picture)
Zoom allows you to share your screen in a few different ways depending on your needs.
•Select Sharing Settings, Choose the settings that best fit your needs.
•When ready to share click “Share Screen”
•You can select to share your whole screen, a virtual Whiteboard, from an iOS device, or you can share an application directly.
•Select what you would like to share and click “Share”
•You can also choose to share Computer Sound or optimize for video clips
Zoom also has advanced sharing option
•Select “Advanced” at the top of the sharing window
•You can share a portion of you screen, Computer sound only, or from a 2nd camera device
•Select the desired option and click “Share”
Zoom Administration: Meeting Features
•To allow students to “raise their hand”
•Have the attendee and the host open the Participant controls. This will open the participant window.
•This where they can raise their hand, Mute their Mic, and request the hos role.
•Zoom has several view options
•At the top of the screen you toggle between two views; Speaker View and Gallery View.
•You can also toggle between Full screen and windowed
•To text chat with students Click the “Chat” Icon
•You can have the chat open to the entire class and assign a student to watch the chat and let you know when someone is active
•Zoom can be real-time captioned.
•If a student needs real time captioning and you have a volunteer that will caption the session (and receive training) please watch the following video.
Zoom Administration: Desktop App
Zoom has a Desktop App that if you followed all the installation steps above should have been installed after the first time you start a meeting in web app
•Go to Start> Zoom> “Start Zoom”
•Sign In with the credentials you created. If you need help signing in with your ACC credentials, please read Using Your Zoom Account with the Zoom Application.
The Desktop App allows you to do everything you can in the web app, just in a more convenient way.
Please View this helpful Tutorial video on the use of Zoom.
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