Attendance

The Attendance tool allows you to record student attendance or participation in course sessions. To record attendance, you set up an Attendance Register in which you create a list of course sessions, which are automatically populated with all students in the course. You can then track attendance for each course session.

Follow the steps below to create and edit an attendance register and track attendance.

Step 1: From the Course Homepage, select More Tools and Attendance on the navigation bar.

Step 2: On the main Attendance page, select New Register.

Step 3: Type in a Name for your register, you may also enter a Description for your register if desired.

Step 4: Select an attendance scheme from the Attendance Scheme dropdown menu.

Step 5: (Optional) Enter a percentage in the Cause for Concern field if you want to see a Cause for Concern icon (warning) beside under-performing users' names on the Attendance Data page.

Step 6: Select the checkbox to Allow users to view this attendance register.

Create Sessions for Your Register

Sessions most commonly are identified as the meeting dates of your class. For example, in the first box you would type in the date of the first class, the second box would be the second date of meeting, and so forth. You would need to calculate the number of class meetings and add the appropriate number of sessions to your register.

Note: The Attendance tool provides space for three sessions to start but you can add as many as you wish.

Step 1: Enter the first three Session Names (descriptions are optional) and select Save.

Step 2: Enter the number of sessions you would like to add in the box next to Add Sessions and then select Add Sessions.

Step 3: Fill in the rest of the session names and select Save.

Edit an Attendance Register

Step 1: From the Attendance Registers page, select Edit Register from the dropdown menu of the register you want to edit.

Step 2: Make your revisions and select Save and then Close.

Track Attendance

Step 1: From the Attendance Registers page, select your Attendance Register.

You can also select View Attendance Data from the dropdown menu.

Step 2: On the Attendance Data page, select the Enter Attendance Data icon next to a session name and enter attendance data for your sessions.

Step 3: Use the Attendance Status dropdown menu to change the attendance status for your users.

You can also select Set Status for All Users to set the same status for all users. Select Save.

Note: To save time, you can set the same status for multiple students. For example, if the majority of students were present, you can set all students to “P” and then change those who were absent to “A.”

Exporting your Attendance Register

You can download your Attendance Register data as a comma-separated values (CSV) file, a plain text format used for tabular data that is compatible with Excel and other spreadsheet programs.

Step 1: Select the Attendance Register and then select the Export All Data option to download your attendance data to a csv file.

Step 12: Select the document link to download and then select Close.