How to send an email with a sensitivity label
Data Protection with Sensitivity Labels
Data protection with sensitivity labels helps to prevent the unauthorized disclosure of data owned by a CCCS institution, as well as reduce the risk that sensitive information is shared accidentally or used inappropriately. To view details of the CCCS data protection policy, click the following link: SP 6-10k - Data Classification, Handling, and Protection -Colorado Community College System (cccs.edu)
Send an email with the Sensitive label applied
In the new email message window, apply the Sensitive label to the new message, or attach a document that has the Sensitive label applied. When sending the message to an email address outside of the CCCS system, a pop-up will appear asking you to confirm that you do want to send the message to the email address.
Click the Confirm and Send button to send the message.
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If you send the message to an email address within the CCCS system, the message is sent without displaying the pop-up.
Send an email with the Restricted label applied
In the new email message window, apply the Restricted label to the new message, or attach a document that has the Restricted label applied. When sending the message to an email address outside of the CCCS system, a pop-up will appear asking you to provide justification for sending the Restricted information to the email address.
Choose one of the built-in justifications or choose the Other (explain) radio button and type your justification in the text box. Then click the Confirm and Send button to send the message.
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If you send the message to an email address within the CCCS system, the message is sent without displaying the pop-up.
Updated By
Karna Johnson
Last Updated
Feb 25, 2022, 2:27 PM
Created By
Jared Pollard
Created At
Nov 15, 2021, 3:44 PM